Privacy Policy

1. Introduction

Janus 360, LLC ("Company", "we", "us", or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use the Janus 360 mobile application ("App").

Please read this Privacy Policy carefully. By using the App, you consent to the practices described herein.

2. Information We Collect

We collect the following types of information:

Account Information

• Name and display name
• Email address
• Employee/user ID
• Role and permissions

Location Data

• GPS coordinates during check-in/check-out
• Background location when actively checked in
• Distance traveled between locations

Usage Data

• Check-in/check-out timestamps
• Visit duration and frequency
• App feature usage patterns
• Device information (model, OS version)

Device Identifiers

• Push notification tokens
• Device UUID for authentication

3. How We Use Your Information

Core Functionality

• Verifying check-in/check-out locations
• Calculating routes and travel distances
• Tracking visit compliance and performance

Communication

• Sending push notifications for reminders
• Delivering messages from management
• Providing route optimization updates

Analytics & Improvement

• Generating performance reports
• Improving App functionality
• Identifying and fixing technical issues

Security

• Preventing fraudulent activity
• Protecting against unauthorized access
• Ensuring data integrity

4. Data Sharing & Disclosure

Your Employer/Organization

Your check-in data, location information, and performance metrics are shared with authorized administrators within your organization.

Service Providers

We use third-party services for:

• Cloud hosting (secure data storage)
• Push notification delivery (Apple APNS)
• Mapping and navigation (Apple Maps)

Legal Requirements

We may disclose information if required by law, court order, or government request.

We DO NOT:

• Sell your personal information
• Share data with advertisers
• Use data for purposes unrelated to the Service

5. Data Retention

We retain your information as follows:

• Active Account Data: Retained while your account is active
• Visit/Check-in Records: Retained for 7 years for compliance
• Location Data: Retained for 2 years, then anonymized
• Device Tokens: Deleted upon logout or app uninstall

Upon account deletion request, personal data is removed within 30 days, except where retention is required by law.

6. Data Security

We implement industry-standard security measures:

• Encryption: All data transmitted via HTTPS/TLS
• Authentication: Secure token-based authentication
• Access Controls: Role-based access restrictions
• Monitoring: Continuous security monitoring
• Backups: Regular encrypted backups

While we strive to protect your information, no method of transmission over the Internet is 100% secure. We cannot guarantee absolute security.

7. Your Rights

Depending on your jurisdiction, you may have the right to:

• Access: Request a copy of your personal data
• Correction: Request correction of inaccurate data
• Deletion: Request deletion of your data
• Portability: Receive your data in a portable format
• Objection: Object to certain processing activities

To exercise these rights, contact your organization's administrator or email [email protected].

California Residents (CCPA)

California residents have additional rights under the CCPA. Contact us for more information.

8. Children's Privacy

The App is not intended for use by individuals under 18 years of age. We do not knowingly collect personal information from children.

If we discover that a child's information has been collected, we will delete it promptly.

9. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place for international transfers, including:

• Standard Contractual Clauses
• Data Processing Agreements
• Compliance with applicable data protection laws

10. Changes to This Policy

We may update this Privacy Policy periodically. We will notify you of material changes through:

• In-app notifications
• Email to registered addresses
• Updates to the "Last Updated" date

We encourage you to review this Policy regularly.

11. Contact Us

For questions or concerns about this Privacy Policy:

Janus 360, LLC
Privacy Officer
Email: [email protected]

Data Protection Inquiries
Email: [email protected]

General Support
Email: [email protected]